Can we work with our own raw materials and trade names?

Yes. Alongside the shared INCI catalogue you keep your own raw materials with trade names, suppliers, composition and prices. This data belongs to your organization and is not visible to others.

How do our Excel formulas get into the system?

Migrating existing raw-material and formula data is part of onboarding. It makes sense to start with active projects and bring in older material as needed.

Does a system restrict work in the lab?

The structure concerns what is documented, not how you formulate. Variants, trials and discarded states are explicitly provided for. Only what should be approved is approved.

Can raw-material costs be calculated per formula?

Yes. The cost overview shows, per raw material, the cost per kilogram, the cost share and the cost for the batch. It is based on the prices stored on the raw material.

Which tests can be documented?

Stability, climate stress, microbiology, packaging, in-use, sensory and QA tests. Each test protocol belongs to a formula; results and documents sit on the protocol.

Can supplier offers for a raw material be compared?

Yes. For each raw material you can store offers from several suppliers with prices and compare them side by side. Purchasing and R&D work with the same data.

Solutions

Formula management for cosmetic R&D: versions, raw materials and tests

For formulation and R&D teams that want to structure their daily work and end version chaos.

Cosmetic Brands Contract Manufacturers R&D Teams Regulatory Affairs

Formula, cost and stability in one place

Challenges

Formulas exist in dozens of Excel versions — no one knows for sure which one is current.
Raw-material data has to be gathered manually for each formulation.
Stability results are in separate files and not linked to formulations.
The formulation process is not standardized — each team member works differently.

How VYVA helps

Automatic versioning: every change traceable, every version recoverable.
Raw-material data automatically linked — including INCI, cost and regulatory status.
Test results and stability data directly coupled to formulation and batch.
Standardized workflows that structure the formulation process without restricting it.

How it works in VYVA

1
Create the formula
Formulas are built from the raw materials in the database, with phases and percentages. INCI, costs and regulatory notices come from the raw-material data and do not have to be added by hand.
2
Compare variants
Every change creates a version with author, time and reason. Variants can be placed side by side, and earlier states are kept.
3
Manufacture and test
Lab batches are recorded with phases, mixing steps and parameters. Stability and other tests are attached to the formula version and batch instead of living in a separate file.
4
Change a raw material
When a raw material is replaced or restricted, you can see which formulas contain it. You rework the affected ones instead of searching through every file.

An everyday example

A day cream needs to become cheaper without changing the skin feel. The formulator creates a new version and replaces an emulsifier with an alternative from the raw-material database. The cost overview shows the difference per kilogram, and the INCI list changes with it. The lab batch is recorded with phases and parameters; the stability and sensory tests are attached to the new version. If the test fails, the previous version remains unchanged and the trial is still documented.

The areas you will use

Formulation Development & Versioning: Formulas with phases, percentages, versions and cost overview.
Raw Material / INCI Database: Raw materials with INCI, CAS number, suppliers, composition and regulatory status.
Compounding & Batches: Lab batches and batches with mixing steps, parameters and deviations.
Stability & Testing: Stability, climate stress, microbiology, packaging, in-use and sensory tests as test protocols.

See all platform modules

Frequently asked questions

What you will see in the demo

A formula with phases, percentages and cost overview, built from the raw-material database.
A new version with a replaced raw material, compared with the previous state.
A stability protocol attached to formula version and batch, with results and documents.

Bring one of your formulas

In 30 minutes we show you versions, costs and tests on a real example. No obligation, reply within one business day.